The
holder of this position will be required to provide administrative support and
secretarial services to the Director and to take charge of Office
Administration issues.
Key Responsibilities / Duties
Key Responsibilities / Duties
- Providing
Quality secretarial services to the Director
- Maintaining
Confidentiality and integrity of correspondence in the Office
- Making
Overseas Travel arrangements on time
- Handling
of Internal & External queries to the Director Office expeditiously
- Maintaining
of Accurate filing and record system
- Receiving
all visitors to the Director’s office and either address their
requirements or refer them to the Director where necessary.
- Handling
all incoming and outgoing correspondence including e-mails, general
correspondence and other communication,
- Managing
the Director’s diary, call and organize meetings and make travel
arrangements for managers as needed.
- Switch-Board
Operations
- Drafting
of routine disciplinary memos and submit for approval and other
correspondences
- Processing
visa applications and renewals for passports and driving licenses for the
Director & his/her family
- Preparing
presentations and reports for the Director
- Any
other duty that may be assigned from time-to-time
Qualifications
- ‘O’
Level
- Degree/Diploma
Business Management/Human Resource Management
- Diploma
in Full Secretarial studies
- Training
in customer service will be an added advantage
- Current
or previous 5 years work experience
in a similar position
Competencies
& Skills
- Keen
business sense
- Good
communication
- Good
interpersonal
- Customer
service
- Computer
literate
Interested candidates who meet the above qualifications
should send their applications together with their curriculum vitae and copies
of academic and professional certificates to
The Director
P. O. Box 17592-00500
Nairobi
Only short-listed candidates will be contacted.
The Director
P. O. Box 17592-00500
Nairobi
Only short-listed candidates will be contacted.
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