Administration/ Sales Jobs, Kenya

1. Customer Service Staff /Sales Staff

Objective of role

Help to maximise sales for the store and across wider channels

Provide first class customer experience

Grow personally and professionally as part of a dynamic business

Responsibilities

• Greet, assist and sell to customers
• Operate till and handle financial transactions
• Merchandise and replenish stock as directed
• Assist with deliveries and stock handling as directed
• Undertake cleaning and housekeeping duties
• Continually develop an understanding of the company’s culture, products, ethical initiatives, other areas of business, and reflect this in everyday performance
• Take responsibility for personal development and actively seek opportunities for improvement

Experience Required

• No experience is needed if the enthusiasm, aptitude and proven desire to learn can be demonstrated
• Experience in a retail environment with a quality brand is desirable
• Experience in a customer service role with face-to-face customer contact may also be beneficial

Skills/Knowledge Required

• Ability to initiate contact and communication
• Confident, articulate and accurate spoken English
• Ability to work hard and smart
• Ability to adapt to frequent change and a high pressure environment

2. Personal Assistant (PA) / Secretary

Personal assistants (PAs) to act as their manager's first point of contact with people from both inside and outside the organisation.

Typical work activities include:

• deputising for the manager, making decisions and delegating work to others in the manager's absence;
• devising and maintaining office systems, including data management and filing;
• arranging travel and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
• screening telephone calls, enquiries and requests, and handling them when appropriate;
• meeting and greeting visitors at all levels of seniority;
• organising and maintaining diaries and making appointments;
• dealing with incoming email, faxes and post, often corresponding on behalf of their manager;
• taking dictation and minutes;
• carrying out background research and presenting findings;
• producing documents, briefing papers, reports and presentations;
• organising and attending meetings and ensuring their manager is well-prepared for meetings;
• liaising with clients, suppliers and other staff.

The scope of the PA's role can be extensive and additional duties may include:

• carrying out specific projects and research;
• responsibility for accounts and budgets;
• taking on some of the manager's responsibilities and working more closely with management;
• being involved in decision-making processes.

Experience Required:

• Relevant Degree
• Minimum of 2 years Experience in a similar role.

3. Accounts Assistant

Responsibilities

• Maintain Purchase Ledger
• Maintain Cash Books accounting
• Maintain and control petty cash disbursement.
• Receive and check suppliers invoices and post to the Purchase ledger
• Effect payments to suppliers as per credit arrangements.
• Reconcile creditors monthly statements to purchase ledger balances.
• Write all cheque payments and post to cash book
• Effect payments of PAYE and other statutory deductions and file all required returns with Authorities.
• Prepare other financial reports as required by Management from time to time.

Education & Experience

• Min "O" Level with Grade C+ (C in Maths and English)
• Professional: CPA 1 or equivalent
• Experience: 2 years minimum working experience in a similar role

4. HR Assistant

Responsibilities

• recruiting and staffing logistics;
• performance management and improvement tracking systems;
• employee orientation, development, and training logistics and recordkeeping;
• assisting with employee relations;
• company employee communication;
• compensation and benefits administration and recordkeeping;
• employee safety, welfare, wellness, and health reporting; and
• employee services;
• maintaining employee files and the HR filing system;
• assisting with the day-to-day efficient operation of the HR office
• PAYE and NHIS / NSSF

Education and Experience

• High School Mean Grade C (Required)
• College Diploma / HR / Admin (Desired)

5. Receptionist / Administration Assistant

Main Job Tasks and Responsibilities;

• answer telephone, screen and direct calls
• take and relay messages
• provide information to callers
• greet persons entering organization
• direct persons to correct destination
• deal with queries from the public and customers
• ensures knowledge of staff movements in and out of organization
• general administrative and clerical support
• prepare letters and documents
• receive and sort mail and deliveries
• schedule appointments
• maintain appointment diary either manually or electronically
• organize meetings
• tidy and maintain the reception area

Education and Experience

• High School Mean Grade C (Required)
• College Diploma / Secretarial / Admin (Desired)
• knowledge of administrative and clerical procedures
• knowledge of computers and relevant software applications
• knowledge of customer service principles and practices
• keyboard skills

Key Competencies

• verbal and written communication skills
• professional personal presentation
• customer service orientation
• information management
• organizing and planning
• attention to detail
• initiative
• reliability
• stress tolerance

Interested candidates are requested to send all CVs and a covering letter indicating which position is being applied for to: jobhuntkenya@gmail.com

Shortlisted Candidates will be contacted for an interview.