ActionAid
International Kenya (AAIK) seek to recruit a dynamic and innovative Regional Accountant to be based in Mombasa
ActionAid International Kenya (AAIK) is a member of ActionAid Federation; ActionAid works in more than 40 countries all over the world, in the places where we can make the biggest impact.
We tackle poverty and denial of human rights at the local level, and we challenge the causes behind them locally, nationally and globally.
ActionAid International Kenya (AAIK) is a member of ActionAid Federation; ActionAid works in more than 40 countries all over the world, in the places where we can make the biggest impact.
We tackle poverty and denial of human rights at the local level, and we challenge the causes behind them locally, nationally and globally.
In
Kenya AAIK works in solidarity with women and people living in poverty and exclusion;
connecting their voices, sharing ideas, spreading inspiration, campaigning,
advocating and formulating public policy to eradicate poverty and ensure social
justice.
We are present in at least 16 counties across Kenya and link key international, national and local institutions in favour of the right holders.
We therefore seek to recruit a dynamic and innovative Regional Accountant to be based in Mombasa.
You must be willing to reside in the designated station.
The successful candidates will enjoy flexibility and organizational space while joining an experienced and dynamic staff working alongside women and people living in poverty and exclusion.
Job Description
Position: Regional Accountant - Coast Region
Functional Unit: Finance
Reporting to: Head of Finance and Team Leader-Region
Supervising: Finance and Administration Assistant
Category: 6
Duty Station: Coast Region
Objective: Responsible for effective financial management for accurate and timely financial information, and ensure effective utilization of organization resources.
Financial and Grants Reporting
We are present in at least 16 counties across Kenya and link key international, national and local institutions in favour of the right holders.
We therefore seek to recruit a dynamic and innovative Regional Accountant to be based in Mombasa.
You must be willing to reside in the designated station.
The successful candidates will enjoy flexibility and organizational space while joining an experienced and dynamic staff working alongside women and people living in poverty and exclusion.
Job Description
Position: Regional Accountant - Coast Region
Functional Unit: Finance
Reporting to: Head of Finance and Team Leader-Region
Supervising: Finance and Administration Assistant
Category: 6
Duty Station: Coast Region
Objective: Responsible for effective financial management for accurate and timely financial information, and ensure effective utilization of organization resources.
Financial and Grants Reporting
- Analyze and Prepare financial
reports to ensure timely & accurate financial reports for decision
making
- Analyze and circulate to the
budget holders the monthly, quarterly, half yearly and annual management
reports
- Review donor reports as per
specific donor contract requirements and AAIK requirements
- Submission of the donor reports
to the Head of Finance, Grants Administrator and Team Leader.
Internal
Control System
- Co-ordinate internal and
external audits in the region
- Respond and follow up &
implement audit recommendations
- Develop an updated schedule of
audit implementation progress matrix on a quarterly basis to track audit
recommendations implementation progress.
- Review of payments before
cheques are processed to ensure compliance to AAIK policies
- Review the
requisitions/quotations and ensure that they are properly coded
- Review interfaces and post the
transactions into the SUN system to ensure accuracy and proper coding
- Reviewing the banks
reconciliations ,cash and petty cashbooks
- Review the fixed assets
register and ensure it is updated on regular basis
Annual
Plans and Budgets
- Development of the annual
budget template and guidelines
- Co-ordinate the annual
budgeting, forecasting and three year planning and ensure that they are
consistent with the guidelines and procedures agreed with AAI
- Provide assistance to the
budget holders in the preparation of the detailed budgets
- Review of budgets to ensure
that the budgets are consistent with the guidelines and are realistic.
- Consolidate budgets and annual
cash flows
- Upload the approved budgets
into the SUN system.
- Prepare quarterly staff
financing schedule and ensure that the staff salaries are adequately
covered.
Treasury
Management
- Review and consolidate the LRP,
Regional office and project cash remittances
- Review cashbooks/petty
cashbooks and to ensure that there are sufficient funds to run the
regional Office, LRP and the projects within the region
- Maintain and update bank
correspondence file to ensure compliance with AAIK banking guidelines
Projects
and Grants Management
- Support development of project
proposal budgets to ensure they are in realistic and in line with the
activities in the proposal
- Participation in Inception
meetings and interpretation of financial requirements to the implementing
staff.
- Review of progress reports and
fund accountability statements for specific projects
- Review of donor reporting
matrix, financial analysis, and bank reconciliation for respective project
bank accounts.
- Review disbursement to partners
including reviewing partners reports and documentation before posting in
SUN system
- Monitor grants budgets in the
region in liaison with the Grants Accountant and Grants Manager from
project inception to closure.
- Support project closure
activities with financial information to aide in evaluation.
Capacity
building of the staff
- Carrying out finance induction
for new staff and conducting finance training for non finance staff
- Supervision and appraisal of
staff to ensure optimal productivity of all staff
Administration
- Provide administrative and
logistical support to the region to ensure effective flow of information
and activities in the region
C.
Critical Competencies
- Analytical skills, Project
management knowledge, Grants management, Capacity development, Performance
management, Budgeting & budgetary control, Resource mobilization and
monitoring, Documentation, information management and reporting,
Stakeholder management, Negotiating; persuasiveness;
- planning and organizing;
problem analysis; oral communication; written communication; results
orientation; self-development; team-player; pro-activeness; creativity;
gender sensitive; group leadership; listening; judgment; coaching.
Job
Requirement (Knowledge/Skills Competencies)
Qualifications
Qualifications
- A minimum of a Bachelors degree
in a business related field.
- Minimum of six (6) years’
relevant work experience with Professional Accounting qualifications (CPA
(K) or ACCA) and registration with the relevant Accounting profession
bodies.
- Masters will be an added
advantage
Skills
required
- Rich experience in programme
and projects financial management
- Communication, report writing
and analytical skills.
- Proficiency in Use of
Computerized Accounting Systems
This Position Profile will be updated at regular
intervals to reflect changing work practices or priorities and especially
following performance reviews.
Only electronically completed application forms (Download Here) will be accepted and should be mailed to hresources.kenya@actionaid.org
The subject line of your email should be REGIONAL ACCOUNTANT-COAST.
The closing date for receipt of application forms is February 3, 2012.
Kindly do not send a detailed CV at this stage as only the information in the application form will be used for initial selection.
Only short-listed candidates will be contacted.
ActionAid is an equal opportunities employer.
Qualified women candidates are encouraged to apply.
Only electronically completed application forms (Download Here) will be accepted and should be mailed to hresources.kenya@actionaid.org
The subject line of your email should be REGIONAL ACCOUNTANT-COAST.
The closing date for receipt of application forms is February 3, 2012.
Kindly do not send a detailed CV at this stage as only the information in the application form will be used for initial selection.
Only short-listed candidates will be contacted.
ActionAid is an equal opportunities employer.
Qualified women candidates are encouraged to apply.
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