Vacancy
No.:
IOM/008/12
Position
Title: Logistics Assistant
Classification: Grade G5/01 at 50%
work time
Duty
Station:
Mombasa, Kenya
Type
of Appointment:
6 months – Special Short Term contract with possibility of extension
General
Functions:
Under
the overall supervision of the Chief of Mission for Somalia (a.i.) and under
the direct supervision of the MAPS Project Manager, under the technical supervision
of the Procurement and Logistics Officer in Nairobi and in close coordination
with the MAPS Logistics Consultant, the Logistics Assistant will be responsible
for monitoring, reporting and advising local contractors on all aspects
relating to the import and export of the Sorghum.
This
will include but is not limited to arrears relating to the arrival of the
vessel from the US, warehousing and exporting to Mogadishu.
The
Logistics Assistant will be based in Mombasa at IOM’s Clearing and Forwarding
Agent’s premises and will be the principal monitor of shipping activities, with
the overall responsibility of ensuring that the Sorghum is received, handled,
and forwarded in the most efficient manner possible, with minimal losses at
each stage of the process.
- Support the
Logistics Consultant in respect to all aspects of receiving, storing, and
trans shipping IOM’s FFP commodities at the port of Mombasa.
- Monitor and
report on all vessel discharges in the port of Mombasa.
- Monitor receipt
and warehousing of the sorghum in Mombasa.
- Report on any
and all losses of the sorghum in Mombasa.
- Monitor and
report on commodity storage and perform weekly checks on inventory and
potential infestation issues.
- Monitor and
report on all dispatches from Mombasa to Mogadishu.
- Maintain files
on all receipts, losses and dispatches, and ensure that copies are sent to
the Finance Assistant for Commodity Accounting in Nairobi.
- Liaise with
IOM’s appointed clearing and forwarding agent and surveyor to insure
timely commodity receipts and dispatches.
- Maintain close
communication with Nairobi and Mogadishu staff to ensure information is
disseminated in a clear, accurate and professional manner.
- Keep track of
program related expenses in Mombasa and submit timely claims to the Senior
Finance Assistant in Nairobi.
- Perform other
duties as maybe assigned from time to time.
Desirable
Qualifications:
- Advanced diploma
in a logistics/shipping related field or an equivalent combination of
related education, training and professional experience;
- five years’
professional experience in grains inventory, logistics and warehouse
operations, or an equivalent period of training and professional
experience;
- significant
reporting and database and/or systems analysis experience required;
- previous
experience in large-scale commodity management and sea port operations;
- Excellent
communication and writing skills; ability to analyze complex problems and
to prepare clear and concise reports;
- high level of
computer literacy;
- ability to work
effectively and harmoniously with colleagues from varied cultures and
professional backgrounds, high degree of sensitivity toward other cultures
and dedication to the promotion of inter-ethnic cooperation,
peace-building and tolerance; demonstrated gender awareness and gender sensitivity;
- personal
commitment, drive for results, and adaptability in the workplace;
- ability to work
long hours under difficult conditions while maintaining security
awareness;
Languages
- Fluency in
English, both written and spoken; fluency in Swahili is an advantage.
How
to apply:
Mode
of Application:
Submit
Cover Letter and CV including daytime telephone and email address to:
International
Organization for Migration (IOM),
Human
Resources Department,
PO
Box 55040-00200 Nairobi
or
send by email to: hrnairobi@iom.int
Closing
Date: 08th February 2012
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