Reference
Number –
2012/02
Department: Compliance and
Internal Controls
Job
Title: Assistant Officer- Compliance and Internal Controls
Grade: 4
Reports
To:
Compliance and Internal Controls Specialist
Supervises
(Direct Reports Only): None
Based
in (Location):
Nairobi
Job
Purpose
The
primary purpose of the position is to participate in and perform reviews and
appraise financial, operating and administration policies, procedures, controls
and records of CRS Kenya, CRS Kenya’s partners as assigned by the Compliance
and Internal Controls Specialist.
The
position assists the Compliance and Internal Controls Specialist in review and
audit of CRS Kenya office programs and partners and to ensure the promotion of
good stewardship of resources consistent with the purposes for which the funds
were given.
Key
Responsibilities and Accountabilities:
Compliance:
- Participate in
regular visits to CRS /Ke sub office in Dadaab and partners to review the
financial performance and evaluate the internal controls of the partners.
- Under the
direction of the Compliance and Internal Controls Specialist, prepare
reports on the findings and recommendations
- Participate in
meetings with staff and partners to share reports and recommendations
Internal
Controls:
- Participate in
reviewing and appraising the systems of internal control policies,
procedures and records in accordance with generally accepted
accounting/auditing principals.
- Participate in
and Perform internal reviews and audits that are in compliance with the
Institute of Internal Auditors Standards for the Professional Practice of
Internal Auditing (SPPIA), the US Government Generally Accepted Auditing
Standards for US Government Funding and CRS’ Financial Manual, Internal
policies and procedures.
- Prepare and
maintain clear and concise work papers which clearly document and cross
reference all evidential matter supporting findings and assertions.
Review findings for basis and adequacy of recommendations.
- Inform Deputy
Country Representative of progress and unusual findings and write reports
on findings detailing recommendations made.
- Discuss findings
and recommendations with management and prepare regular reports on
findings and recommendations. Discuss reports with management prior
to issuing such reports and follow up to determine the disposition of
recommendations.
- Track of
responses and draft feedback to units/partners.
Other
Responsibilities and Activities:
- Conduct special
reviews/investigations under the direction of the team leaders (CR, Deputy
CR and Compliance and Internal Controls Specialist.)
- Filing/tracking
of documents in the unit
- Facilitating
retrieval and filling of documents sampled for review
Knowledge,
Skills and Abilities Requirement
Knowledge
- A Bachelors degree
in relevant field with CPA (K).
- Experience in
finance or as an internal auditor in an NGO
Skills
and Abilities
- Knowledge on USG
grants and other donor regulations.
- Working
knowledge of computerized accounting.
- Must have good
communication and interpersonal skills.
Required
Behavioral Competencies
Agency-wide
Competencies (for all CRS Staff):
These
are rooted in the mission, values, and guiding principles of CRS and used by
each staff member to fulfill his or her responsibilities and achieve the
desired results.
- Serves with
Integrity
- Models
Stewardship
- Cultivates
Constructive Relationships
- Promotes
Learning
Key
Working Relationships:
Internal:
CR, DCR-MS, HoP, Compliance and internal controls specialist and relevant
Managers; Finance Manager, officers and accountants, other relevant departments
in CRS/KE.
External:
Partners, auditors and other as required.
Disclaimer
Clause
This
job description is not an exhaustive list of the skills, effort, duties and
responsibilities associated with the position
Written
applications indicating the reference number of position applied for and CV
including day-time contact phone numbers, as well as names and contact
information of three references should reach the below-mentioned by February 6,
2012.
Human
Resources Manager
Catholic Relief Services – Kenya Program
E-mail: hr@ke.earo.crs.org
Catholic Relief Services – Kenya Program
E-mail: hr@ke.earo.crs.org
Note: Please indicate the
Reference Number of the position you are applying for on the ‘email subject’
Only
shortlisted candidates will be contacted.
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