Country Finance Manager NGO Job, Juba, South Sudan

Region: South Sudan

Location: This position is based in Juba

Reports To: Regional Finance Manager and is matrix managed by the South Sudan Country Director

Closing Date: Tuesday 24th January, 2012

3 year contract with possibility of extension

The salary range for this role will be US$40–51,000 per annum depending on experience. This is an unaccompanied position and an extensive expat benefits package will be available.

To apply, please send your CV and a covering letter detailing your salary requirements and quoting reference RE019 recadmin@plan-international.org

Working in 50 developing countries across Africa, Asia and the Americas, Plan aims to reach as many children as possible, particularly those who are excluded or marginalized with high quality programs that deliver long lasting benefits by increasing its income, working in partnership with others and operating effectively Plan International

In Plan South Sudan, these programs involve a large capacity development element since it’s a recovering post war economy with limited infrastructure and short of skilled labour.

A full time international Country Finance Manager is required for not less than 3 years to implement the Plan South Sudan financial action plan and solidify the financial processes and systems in the Country Office and Program Units to enable South Sudan to deliver on its program strategy and accountabilities to children, communities and donors.

Dimensions of Role:

The position manages 3 staff in the Country Finance Department

The Country Finance Manager leads the financial services provided within Plan South Sudan which has an annual budget of approximately € 7million.

Member of the Country Management Team

Signatory on Country office and Program Unit bank accounts

Approver of financial transactions up to €100,000 or as varied by the prevailing financial authorisation matrix

Typical Responsibilities - Key End Results of Position:

• Oversight and development of an excellent and high performing finance team within the country
• Recruiting, developing and retaining finance staff from the local labour market
• Establishing and beginning to implement, development and training plans for all finance staff
• Leading regular meetings of finance team members including those at the Program Unit.
• Ensuring performance management of all finance staff occurs in line with the global standard
• Grants financial reporting and record keeping are thorough, well maintained and accurate
• Establishing complete grants budgets which include cost recovery of staff costs and support services
• Accurate maintenance of grants expenditure records including supporting documentation which is approved by the appropriate authority
• Review of financial reporting prepared for submission to donors to ensure it is accurate and on time
• Maintaining close monitoring of advances to partners, expenditure reporting by partners and complete supporting documentation
• Plan South Sudan management and teams are supported by effective financial services, financial information and advice
• Support the Country Director in preparation of funding requests and communicating other business plans to the regional office
• Report program unit and country office results against budget, other key financial measures to the Country Management Team including advising on issues highlighted by the financials and recommendations to address these
• Support payroll, regulatory returns and tax compliance as required
• Provide efficient purchasing and payment services to Plan South Sudan staff
• Ensure financial due diligence of partners is completed as part of partner assessment processes
• Budgeting and planning is based on excellent and timely financial data
• Organise and control the annual budget and quarterly re-forecasting processes including communicating instructions, meeting deadlines
• Consolidate and review country operational budgets
• Financial reporting and cash management is accurate and compliant with established policies and procedures
• Manage the general ledger and cash management processes including cash forecasting
• Prepare flow charts for key financial processes
• Develop and Implement the Finance and Operations Book 2012 in Plan South Sudan (which is still work in progress)
• Updating of the financial authorisation matrix and obtaining the approval of the Country Director at least annually and more frequently if required
• Ensure finance related audit actions are implemented and alternative actions taken as required to address weaknesses in financial controls and procedures identified in finance and other forms of audit reports

Dealing with Problems:

The role manages in a matrix management relationship and is him/herself managed in this way. This places a requirement for the development of excellent working relationships and communication that is greater than in more regular management relationships

The role requires the ability to analyse data, qualitative indicators and reported issues to determine key risks, adverse trends and the appropriate corrective measures

An ability to arbitrate between parties and to find solutions to difficult financial issues in an evolving development/emergency context is necessary

Sudden emergency situations are not unusual in South Sudan the post holder must be ready to support the financial management of response programs

The post holder approves financial transactions and contracts up to €100,000 or as varied by the prevailing financial authorisation matrix

Communications and Working Relationships:

• Reports to the Country Director as well as to the Regional Finance manager.
• Provides financial services and business advice to the Country Director and CMT
• Manages the performance of Country Finance staff jointly with the Country Director and maintains regular communications and good working relationships with Country Director in order to achieve this
• Member of the Regional Finance Team network
• Regular participation in national INGO finance networks
• Responsible for country level liaison with the external auditors.

Knowledge, Skills, and Behaviours Required to Achieve Role’s Objectives:

Knowledge

• Professional Financial/Accounting qualification (CPA or equivalent)
• Knowledge of the sector and the financial management issues specific to it an advantage
• Knowledge of International Financial Reporting Standards, Control standards and the reporting requirements of major international grant donors

Skills

• Proven effective management skills leading teams across several sites and operating in a multi-cultural and matrix management structure
• Excellent proven financial analytical skills
• Ability to demonstrate and foster in team members a strong commitment to meeting the needs of other employees and managers for financial services
• Good written and spoken English is also an advantage.
• Proficient in Microsoft office packages and with general ledger, grants tracking and PPM systems

Behaviours

• Striving for high performance across the team and for Plan’s business
• Strategic thinking and innovation – fining efficiencies in the use of resources
• Decision making and risk management – identification and action on financial risk management in line with compliance requirements
• Influence and communication – able to communicate concerns to managers and teams
• Building effective teams and partnerships – with teams and suppliers
• Developing people – leaving a legacy of a locally able team
• Self awareness and resilience – operating in a highly volatile and developing context

Physical Environment and Demands:

• The position is based at the country office which is a typical office environment although it is situated in a country of extreme hardship.
• It requires travel to program unit operations, which may account for up to 25% of working time.
• Program unit visits may be to locations which are remote, provide rudimentary facilities or be physically challenging in other ways.

Reference and background checks will be carried out in conformity with Plans Child Protection Policy.

Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all areas of the international community.